Dedicated Travel Sports Accounting Software for Coaches
Travel Sports Pro’s travel sports accounting software offers convenient features to keep all accounts in order. Managing the financial aspects of a sports club can be a complex task, requiring careful organization and attention to detail. In this article, we will focus and explore the key accounting features that TSP provides:
Client Ledgers: TSP’s accounting software offers individual client ledgers, providing a comprehensive view of each client’s account. These ledgers display all charges, purchases, and payment details. Whether it’s monthly payments, tournament fees, or registration fees, you can easily track how payments were made (card, cash, check, gift certificate), payment dates, and who processed the payment. In cases where multiple payments are made against the same charge, a detailed list of amounts and dates is available for reference.
Category Summary Report: Efficiently categorize all client charges with TSP’s software, allowing you to generate a comprehensive billing summary report. This feature provides a clear overview of the revenue generated for each category, such as registration fees, monthly dues, and uniforms. With this report, you can analyze the financial performance of different aspects of your sports club’s operations.
Payment Receipts Log: This report will provide you with a list of payments for a date range with many details about each payment (card used, amount, what it was for, etc).
Scheduled Payments: Get a list of all upcoming scheduled payments for a date range, and a total, so you can calculate your expected income. The ability to offer recurring payments and automating this process for your customers Learn about the benefits and setting up Recurring Payments .
Payment History: Similar to scheduled payments, you can get a payment history by date range. There are also lots of filters (season, source, location, payment type) so you can find exactly what you are looking for.
Inventory Management: Efficiently track your uniform and merchandise inventory with TSP’s software. This feature allows you to monitor items by size, color, quantity sold, and quantity in stock. By maintaining accurate inventory records, you can ensure that you have sufficient stock on hand and make informed purchasing decisions. ~New V.2 is in beta and being tested, however V.1 is a fully functional feature.
Outstanding Balances: Identifying clients with outstanding balances is crucial for maintaining healthy cash flow. TSP’s software offers an outstanding balances report, providing a convenient list of clients who owe a balance. With quick access to this information and links to their respective accounts, you can promptly address payment issues and take necessary actions to resolve outstanding balances.
Payroll: TSP’s accounting software includes multiple reports to track your staff’s activities. These reports, such as Staff Stats, Time Clock, Staff Totals, Instructor Schedule, and Instructor Hours, help you effectively manage your payroll process. By gaining insights into your staff’s performance and hours worked, you can ensure accurate compensation and maintain smooth operations.
Client Statements: Creating and sending statements to clients is made easy with TSP’s accounting software. You can generate individual statements for clients or send statements to all clients simultaneously. This feature allows you to provide a clear breakdown of charges, payments, and outstanding balances, enhancing transparency and fostering a strong client-studio relationship.
Multiple Formats: TSP’s software provides flexibility in accessing and sharing reports. Most reports are available through the admin portal, ensuring easy access for authorized personnel. Additionally, these reports can be exported to PDF or Excel formats. This allows you to customize and share reports with stakeholders, such as sports club owners, accountants, or other relevant parties, making it convenient to collaborate and analyze the financial data in a format that suits your needs.
Travel Sports Pro is Free To Try: Travel Sports Accounting Software
Efficient management of finances is crucial for the success of sports clubs, and accounting software like TSP’s class management software can significantly streamline this process. From client ledgers and billing summaries to payment receipts logs and inventory management, TSP’s software offers a comprehensive suite of features tailored to the unique requirements of sports clubs. With these tools at your disposal, you can ensure accurate financial tracking, improved decision-making, and a more organized and profitable sports club organization.
