Sports Club CRM Software

Platform Features

Features

Features at a Glance

The essential tools to power your sports club is packed with features and benefits empowering both the organization and its members. Our platform design includes features that do the heavy lifting, automating signups, processing payments, and reducing several administrative duties.

Here's a few:

Create unlimited seasons and programs

Recurring payments / mass billing. Collect payments with ease.

Powerful email and SMS text messaging tools.

Create payment plans and options for all income levels.

Online Client Portal to view schedules, register, and make payments.

Create email/SMS templates to reuse and automate messaging.

Easy to use roster module with group messaging and scheduler.

Pro level Accounting Software features to insure accuracy.

In-Depth Insights: Comprehensive revenue reports on cash-flow health.

Advanced data reporting for members, players and financials.

Comprehensive Settings section to control options/preferences

Payment processor API access with lowest rates in industry

WordPress plugin with full features and member profile control.

TSP is accessible worldwide. Login from anywhere.

Top class client support and training by the TSP team

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Platform Features

Programs & Registration

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Create Programs

Create new programs on the fly, add the pricing items, offer payment plans, open up registration and sit back.

Flexible Options

Give your members options to pay in full, select payment plans or custom plans. You control these program payment options.

Limits & Waitlists

Set up capacity limits & waitlists and send overflow registrations to waitlist automatically during setup.

Frontend Control

Close or disable online registration at deadline, and send invitation links to late registrars. You control registration access.

Comprehensive Settings

Comprehensive settings for programs & registration options to simplify your signup process.

Easy to Use

Easy to use front end for members. Click and go registration giving users full control of their accounts.

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Payments & Billing

Accept payments online and offer flexible payment options via split, monthly, payment plans and custom plans.

Payment Plans

Offer options that give customers comfort. Create payment plans for customers to select at checkout.

Recurring Payments

Automate your business by setting your customers up on auto-pay so you can focus on scaling and growing your club.

Payment Gateway

Our merchant vendors have the lowest fees in the industry. Sign up and we setup the gateway directly to your accounts.

Invoicing & Receipts

Create invoices easily individually or globally, and send automatic statement receipts for every payment made.

Products & Packages

Create Sales Items and Packages into a program. Add products like merch or private lessons to sell individually.

Payment Gateways

We have integrated the top payment processors API's. Signup with one, and we can connect your account easily.

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Teams & Players Module

Create new teams, add coaches, add players and add calendar events. Then manage it all from one screen. The ability to manage teams and players easily is crucial for long term growth.

Create Teams

Create as many teams as needed. Add coaches, grant access and start messaging parents/players instantly.

Add Players

Simply toggle and add/remove players to/from each team easily in just a few clicks. Parents are included as well.

Organize Schedules

Add practice, games and events to the team calendar then send it to all players & parents from same page.

Group Messaging

Each team has its own schedule and group messaging function. Easily keep the entire teams members informed.

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Schedule & Calendars

Set the master calendar for the entire club staff. Add global events and select what teams are included. Team level calendars are also set for coaches and staff to maintain. This calendar system truly simplifies the difficulty.

Master Calendar

Add all important events, practices, games, tourneys, clinics, then select all teams that are included.

Team Level Calendar

Set events, practices, games, tourneys that only relate to this team. Master calendar events display for teams selected.

Easy Add Events

Click a date, click 'Add Event', add details, select teams, and save! Each team calendar displays events automatically.

Calendar Filters

Easily search events with filters: Coaches, Teams, Event Types, Locations and more.

Calendar Views

View calendars by the month, week, day or even in a list view. You can even see the calendar in list view for the entire program.

Google Calendars

We are integrating Google Calendar API and will be available soon. Stay tuned for updates.

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Messaging: Email, SMS

Improve Member Engagement and Retention with Our Advanced Communication Tools. Message your staff, individual teams / groups, players, parents and the entire club community with email and text messaging.

Email

Create single messages or templates, then send to teams, a coach, a player or club wide. Emailing is now made simple.

SMS: Text Messaging

3rd party vendor required. Once connected to our API, you can send texts to groups or 1 person within your club.

Email/SMS Templates

Create templates to reuse as needed. Templates to prepare & remind players/parents for upcoming tourneys, games etc.

Team Level Messaging

Coaches & Admin can easily message a team via the Team module. Message history is stored right in the page.

Automated Messaging

This feature is coming soon and will enable you to create messages and set future send dates.

Google Gmail API

We are integrating Google Gmail API and will be ready soon. Stay tuned for updates.

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Reporting

Gathering comprehensive data to understand the pulse & position of your club, and delivering it to you through a robust reporting section within the platform. From standard reports to customizable reports you want.

Transactions & Orders

Add all important events, practices, games, tourneys, clinics, then select all teams that are included.

Payments & Balances

Payments & Balance reports can be exported as pdf or excel statements. These are quick and easy.

Financial Reporting

Monitoring the health of your club requires financial data that's easily accessible. We offer several types of financial reporting options.

Product Sales

Easily pull reports that categorize your seasons, dues, tourney fees and more, all in a easy to read pdf or excel file.

Player & Team Data

Pull a quick roster or player list report. Quick team lists in pdf or excel file.

Client Statements

Create templated or custom client statements and reports for records and tax purposes.

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Settings & Preferences

Over 500 settings options and preferences for you to fine tune the perfect system for your sports club.

Global Settings

Toggle and select global options and settings to fine tune your platform

Online Client Control

Choose what settings to show/hide to your members on the front-end. Let them control thier own account from there.

Group Permissions

Permission levels open up more controls and settings. Safe guard your platform with access levels for your staff.

Dashboard Display

Customize your dashboard settings with sales data from charts, alerts / notifications, by using our widgets.

Preferences & Options

Simple toggle & selection options based on what you want your TSP to do.

Member Settings

Give members full control of their accounts and what settings they can access, edit and manage themselves.

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How We Do It

How Travel Sports Pro Works

The essential tools to power your sports club is free to try. Once your trial account is issued, we will do all the heavy lifting to get you up and running so you can focus on automating time consuming tasks and growing your organization.

We Will:

Upload your customers/players list (via spreadsheet)

Setup your Seasons and current Programs

Create your Package pricing for Programs

Configure your payment processor settings

Setup Finance section suited to your needs

Setup / configure Auto-Pay for customers

Configure your email host settings

Create initial email & SMS templates

Create your first group of teams, coaches, and players

Configure dashboard widgets and layout

Configure group permissions / access control

Install, configure, and Setup WordPress Plugin (if using WP)

Comprehensive training and platform success coaching

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